Privacy Policy for The Oven Cleaning Company

Our Commitment To Privacy

We are committed to protecting your privacy whilst providing you with a personalised and valuable service. We do everything we can to keep your information secure and use it only for the purposes you intend.

Personal information means any information that may be used to identify an individual

The Information We Collect

Any information we collect is purely to enable us to carry out our services for you.  We never share any information with other parties.

We only collect personal information by lawful and fair means, with the knowledge or consent of the individual concerned.

When enquiring about our services or booking an appointment with us we ask for the following information:

Name, address, telephone number – home and mobile if both used, email address, work number if relevant, any details on how to find your property and any parking instructions.

We do not ‘cold call’ or canvas for customers or use any purchased lists, therefore all information has been given to us freely by the customer.

The Way We Use Information

This information is used to enable us to book appointments for you, for our Operatives to find and to enable us to keep in touch with you.

We send appointment reminders to our customers after 6 months and then yearly.

If you are an establishment or business we will remind you yearly of our services

We collect and use information solely to fulfil our services and stay in contact with you.

Our Commitment To Data Security

We protect personal information with security safeguards against loss or theft, as well as unauthorised access, disclosure, copying, use or modification.

We use a secure online booking schedule system called Yview.  Our Yview application has secure log in which our Management team control.  Our Systems Administator monitors our secure off site server.

We do not store credit or debit card details, these are shredded immediately after use.

Our Commitment To Children’s Privacy

We do not collect data regarding children.  In the event of a young person over the age of 16 being the person responsible to allow our Operative in to your home, we do not collect or store any data relating to them.  We do not book appointments where a person under the age of 16 would be the only person home on our arrival.

How You Can Access Or Correct Your Information

As all information is stored securely it is not accessible for you to view online.  Should you wish to know what information we have for yourself please call our office or email us.

To protect our customers we would need to confirm your identity before releasing any information to ensure your security.

Removing Your Data

Should you wish us to no longer contact you please call our office or email us.

Should you wish to ensure all information is completely removed please call our office or email us.

Direct Marketing

Any direct marketing is done no more than once a year, with the exception of the initial 6 month reminders sent out to existing customers via email, text or post.

We do not canvas for new domestic customers via any methods.

We only market to individuals who have provided us with their email address, however, if you receive any information about our services and no longer wish to hear from us please reply to our email stating so.

Records Management

All customer information is stored on our database which is securely accessed, monitored and managed.

Paper records, such as invoices, are filed and stored in our office.

After 7 years all paper files are commercially shredded on site.

Our business carries out periodic checks on records security and there is monitoring of compliance with records management procedures.

Information Standards

Our business endeavours to ensure that the personal data collected is accurate, adequate, relevant and not excessive.  We carry out regular reviews to remove any personal data or records that are out of date or no longer relevant.

Transfer of Records

We do not transfer or share our records or data with any other parties.